The South West Academy of Fine and Applied Arts

Exhibition Details

The South West Academy of Fine and Applied Arts
Annual Open Exhibition 2017

The South West Academy invites all local, national and international fine and applied artists to enter the 2017 Open Exhibition to be held in The Castle, Exeter, Devon 14th-25th November 2017

Entry Deadline: 15 September 2017 Midnight

Key Dates

Artist Entry Dates

Open for Entry: Monday 1st May 2017
Entry Deadline Date: Friday 15th September 2017
Entry Deadline Time: Midnight

Selection Dates

Selection Deadline: Friday13th October 2017
Selection Notification: Monday 16th October 2017
Artwork Delivery: Sunday 12th November 2017 between 2.00 and 4.00pm

Exhibition Dates

Private View: Thursday 16th November 2017 6.30-8.00pm
Exhibition Open to Public: Tuesday 14th November 2017 from 10.00am
Collection of unsold works: Saturday 25th November 2017 between 5.00 and 6.30pm.

Other Key Dates

Presentation of Prizes and Awards: 16th November 6.30-8.00

Entry Pricing

Standard Prices
Maximum Artwork Entries: 6
First or Single Entry Price: £15
Additional Entries: £15 per artwork up to 6 artworks.

Concession Price for Artists Under 26
Maximum Artwork Entries: 4
First or Single Entry Price: £12
Additional Entries: £12 per artwork up to 4 artworks.

Exhibition Entry Information

General Information
The exhibition will be held at The Exeter Castle, Castle Street, Exeter, Devon EX4 3PU

Submissions of work are invited from visual and applied artists working in any medium. Please see restrictions listed under Exhibition Details.

Submission Procedure
Submission is by online entry only. You can enter up to 6 works (please refer to Artwork details under Exhibition Details below). The Selection panel may select up to a maximum of 4 works per artist. 


  • Painting - maximum size 1 metre in any direction including frame
  • Drawing - as above
  • Photography - as above
  • Original Print - as above
  • Sculpture - Not exceeding 1 metre square floor space or 2 metres in height. Works must be portable and structurally sound. Works must not be so fragile or unstable that they cannot be safely moved and displayed.
  • Mixed Media -  As other 2D work
  • Ceramics - small collections of work in a series (up to 3 pieces) will count as one item. Ceramics should be delivered in a suitable container and boxes should be provided for items sold.
  • Jewellery - small collections of work in a series (up to 3 items) will count as one item. Jewellery should be delivered in a suitable container and boxes should be provided for items sold.
  • Glass - small collections of work in a series (up to 3 items) will count as one item. Glass should be delivered in a suitable container and boxes should be provided for sold items.
  • Textiles - Works should be supplied with relevant means by which they can be securely attached to a wall. TOP should be clearly marked.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Work selected for exhibition will be expected to be for sale. SWAc commission is charged at 30%. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided. 

All communication will be by email or posted on-line.  Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. Please make a note of your login-details and password.

The Selection Panel will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and SWAc and The Castle will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection

Delivery to Exeter Castle, Castle Street, Exeter, Devon EX4 3PU between 2.00 and 4.00 pm on Sunday 12th November 2017.

Please attach D rings to all 2D work. All selected work should be clearly labelled. Please make your own two labels with your name, title of the work, medium, dimensions (cm) and sale price (to include SWAc's 30% commission and VAT if applicable). Stick one label to the back of 2D work or underneath 3D work and attach the second label to a piece of string 30cm in length and attach to the top back of 2D work or to a  secure place for 3D work. For more information about labelling your work go to the demonstration film on

The Castle can be found behind the High Street a short distance from Boots the Chemist and just around the corner from Pret a Manger.
Please use the nearby City Car Parks as vehicle access to the Castle Grounds is strictly reserved for disabled visitors.
The following car parks are extremely close by (5 mins walking distance): King William, John Lewis, Princesshay 1, 2 and 3.

Artists are responsible for the delivery and collection of their work to the Castle. All packaging materials must be removed after delivery (no storage is available for this) and brought back at collection. If you are applying from overseas, please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week. 

By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that SWAc reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise SWAc to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by SWAc, the Castle and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

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